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Manual PIREP

What Is a Manual PIREP?

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A Manual PIREP is a flight report submitted without using smartCARS.

At UVA, manual PIREPs are not the standard method of tracking flights. They exist strictly as a backup option when technical issues prevent smartCARS from functioning properly.

When Manual PIREPs Are Allowed

Manual PIREPs may only be submitted when:

  • smartCARS fails to connect

  • smartCARS crashes during the flight

  • A technical issue prevents ACARS tracking

  • A system outage occurs

Manual PIREPs are not to be used for convenience or preference.

If smartCARS is functioning properly, it must be used for all flight tracking.

Required Proof of Flight

If you submit a Manual PIREP, you must provide verifiable proof of the flight.

Accepted proof includes:

If proof is not provided, the Manual PIREP will be rejected.

Why Proof Is Required

Manual submissions do not contain the full telemetry data that smartCARS provides.

Requiring proof ensures:

  • Fairness across all pilots

  • Integrity of logged hours

  • Accurate tracking of flight performance

  • Protection against inaccurate reporting

How to file a manual PIREP

  • From the the crew center click the cogwheel on the sidebar next to your profile image
  • Select my bids
  • Select File Manual Pirep
  • Fill in all of the information needed and attach your proof of flight. The priep will not file if you do not fill out all of the needed information. 

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Manual PIREP Review Process

All Manual PIREPs are:

  • Reviewed by staff

  • Verified against provided proof

  • Subject to acceptance or rejection

Manual PIREPs are never automatically accepted.

Important Policy Reminder

UVAcars is the official and required flight tracking system at UVA.

Manual PIREPs are a contingency option — not a primary method of logging flights.

Repeated misuse of Manual PIREPs may result in rejection or further review.

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