Manual PIREP

What Is a Manual PIREP?

A Manual PIREP is a flight report submitted without using smartCARS.

At UVA, manual PIREPs are not the standard method of tracking flights. They exist strictly as a backup option when technical issues prevent smartCARS from functioning properly.

When Manual PIREPs Are Allowed

Manual PIREPs may only be submitted when:

• smartCARS fails to connect

• smartCARS crashes during the flight

• A technical issue prevents ACARS tracking

• A system outage occurs

Manual PIREPs are not to be used for convenience or preference.

If smartCARS is functioning properly, it must be used for all flight tracking.

Required Proof of Flight

If you submit a Manual PIREP, you must provide verifiable proof of the flight.

Accepted proof includes:

• A direct link to your flight on VATSIM

• A link to another recognized flight tracking network

• Valid ACARS log evidence

• Screenshot evidence showing full flight completion data

If proof is not provided, the Manual PIREP will be rejected.

Why Proof Is Required

Manual submissions do not contain the full telemetry data that smartCARS provides.

Requiring proof ensures:

• Fairness across all pilots

• Integrity of logged hours

• Accurate tracking of flight performance

• Protection against inaccurate reporting

Manual PIREP Review Process

All Manual PIREPs are:

• Reviewed by staff

• Verified against provided proof

• Subject to acceptance or rejection

Manual PIREPs are never automatically accepted.

Important Policy Reminder

smartCARS is the official and required flight tracking system at UVA.

Manual PIREPs are a contingency option — not a primary method of logging flights.

Repeated misuse of Manual PIREPs may result in rejection or further review.