# Manual PIREP ## What Is a Manual PIREP? [![image.png](https://docs.flyuva.org/uploads/images/gallery/2026-02/scaled-1680-/8VvbobHhiGViDf6n-image.png)](https://docs.flyuva.org/uploads/images/gallery/2026-02/8VvbobHhiGViDf6n-image.png) A Manual PIREP is a flight report submitted without using smartCARS. At UVA, manual PIREPs are **not the standard method** of tracking flights. They exist strictly as a backup option when technical issues prevent smartCARS from functioning properly. --- ## When Manual PIREPs Are Allowed Manual PIREPs may only be submitted when: - smartCARS fails to connect - smartCARS crashes during the flight - A technical issue prevents ACARS tracking - A system outage occurs Manual PIREPs are **not** to be used for convenience or preference. If smartCARS is functioning properly, it must be used for all flight tracking. --- ## Required Proof of Flight If you submit a Manual PIREP, you must provide verifiable proof of the flight. Accepted proof includes: - A direct link to your flight on VATSIM - A link to another recognized flight tracking network - Valid ACARS log evidence - Screenshot evidence showing full flight completion data If proof is not provided, the Manual PIREP will be rejected. --- ## Why Proof Is Required Manual submissions do not contain the full telemetry data that smartCARS provides. Requiring proof ensures: - Fairness across all pilots - Integrity of logged hours - Accurate tracking of flight performance - Protection against inaccurate reporting --- ## How to file a manual PIREP - From the the crew center click the cogwheel on the sidebar next to your profile image - Select my bids - Select File Manual Pirep - Fill in all of the information needed and attach your proof of flight. The priep will not file if you do not fill out all of the needed information. [![image.png](https://docs.flyuva.org/uploads/images/gallery/2026-08/scaled-1680-/BiGBz9CWGbdJYjxd-image.png)](https://docs.flyuva.org/uploads/images/gallery/2026-08/BiGBz9CWGbdJYjxd-image.png) [![image.png](https://docs.flyuva.org/uploads/images/gallery/2026-08/scaled-1680-/MomVjkPmtfKRxvzE-image.png)](https://docs.flyuva.org/uploads/images/gallery/2026-08/MomVjkPmtfKRxvzE-image.png) --- ## Manual PIREP Review Process All Manual PIREPs are: - Reviewed by staff - Verified against provided proof - Subject to acceptance or rejection Manual PIREPs are never automatically accepted. --- ## Important Policy Reminder UVAcars is the official and required flight tracking system at UVA. Manual PIREPs are a contingency option — **not a primary method of logging flights**. Repeated misuse of Manual PIREPs may result in rejection or further review.