# Manual PIREP

## What Is a Manual PIREP?

[![image.png](https://docs.flyuva.org/uploads/images/gallery/2026-02/scaled-1680-/8VvbobHhiGViDf6n-image.png)](https://docs.flyuva.org/uploads/images/gallery/2026-02/8VvbobHhiGViDf6n-image.png)

A Manual PIREP is a flight report submitted without using smartCARS.

At UVA, manual PIREPs are **not the standard method** of tracking flights. They exist strictly as a backup option when technical issues prevent smartCARS from functioning properly.

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## When Manual PIREPs Are Allowed

Manual PIREPs may only be submitted when:

- smartCARS fails to connect
- smartCARS crashes during the flight
- A technical issue prevents ACARS tracking
- A system outage occurs

Manual PIREPs are **not** to be used for convenience or preference.

If smartCARS is functioning properly, it must be used for all flight tracking.

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## Required Proof of Flight

If you submit a Manual PIREP, you must provide verifiable proof of the flight.

Accepted proof includes:

- A direct link to your flight on VATSIM
- A link to another recognized flight tracking network
- Valid ACARS log evidence
- Screenshot evidence showing full flight completion data

If proof is not provided, the Manual PIREP will be rejected.

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## Why Proof Is Required

Manual submissions do not contain the full telemetry data that smartCARS provides.

Requiring proof ensures:

- Fairness across all pilots
- Integrity of logged hours
- Accurate tracking of flight performance
- Protection against inaccurate reporting

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## Manual PIREP Review Process

All Manual PIREPs are:

- Reviewed by staff
- Verified against provided proof
- Subject to acceptance or rejection

Manual PIREPs are never automatically accepted.

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## Important Policy Reminder

smartCARS is the official and required flight tracking system at UVA.

Manual PIREPs are a contingency option — not a primary method of logging flights.

Repeated misuse of Manual PIREPs may result in rejection or further review.