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Privacy Policy

Fly United Virtual Airlines Inc.
Effective Date: 2025

Fly United Virtual Airlines Inc. is committed to protecting your privacy and ensuring transparency regarding how your information is collected, used, and stored.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and your rights regarding your personal data.

1. Information We Collect

When you apply for membership or participate in Fly United VA activities, we may collect the following information:

  • Full Name

  • Email Address

  • Pilot ID (assigned by Fly United VA)

  • VATSIM ID

  • Flight logs and PIREP data

  • Aircraft and route usage data

  • Discord username (if applicable)

  • Website activity related to your membership

We collect only the information necessary to operate and manage our virtual airline.

2. How We Use Your Information

Your information is used strictly for operational purposes, including:

  • Managing your membership

  • Tracking flight activity and pilot progression

  • Verifying compliance with our policies and procedures

  • Conducting internal analytics to improve the organization

  • Communicating important updates, notices, and events

We do not sell, rent, or trade your personal information under any circumstances.

3. Information Sharing

Your name, Pilot ID, VATSIM ID, and flight log data may be shared with our industry partners, including:

  • VATSIM (Virtual Air Traffic Simulation Network)

This sharing is limited strictly to compliance audits or verification purposes when required.

Your information is never sold or shared with any other organization for marketing or commercial purposes.

4. Data Storage & Security

All collected information is stored in our secure database with appropriate technical and administrative safeguards designed to protect against unauthorized access, alteration, disclosure, or destruction.

Access to personal data is restricted to authorized staff members who require it for operational purposes.

5. Data Retention

Member information is retained only for as long as your membership remains active.

Upon termination of your membership (voluntary or administrative), your personal data will be removed from our active systems within a reasonable timeframe, except where retention is required for compliance or recordkeeping purposes.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Request access to your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Withdraw consent for data processing

  • File a complaint with a relevant data protection authority

Requests may be submitted by contacting us at:
hr@flyuva.org 

7. Cookies & Website Analytics

Our website may use essential cookies to ensure proper functionality and improve user experience. These cookies do not collect sensitive personal information and are not used for advertising purposes.

You may disable cookies in your browser settings, though some features of the website may not function properly.

8. Children’s Privacy

Fly United Virtual Airlines Inc. does not knowingly collect personal information from individuals under the age of 13. If we become aware that such data has been collected, it will be promptly removed.

9. Policy Updates

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date.

Continued use of our services after changes are posted constitutes acceptance of the revised policy.

10. Contact Information

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Fly United Virtual Airlines Inc.
Email: hr@flyuva.org 
Website: https://www.flyuva.org 

If you'd like, I can also:

  • Create a short-form GDPR notice for your application page

  • Add a visible consent checkbox statement

  • Draft a Terms of Service

  • Create a combined Privacy + Data Protection compliance page

  • Format this into a clean website-ready HTML version**

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