Pilot Requirements

Pilot Requirements:

1. Monthly PIREP Submission:

   • Pilots are required to submit at least one (1) Pilot Report (PIREP) per month. The submission must be made using the smartCARS flight logging and monitoring software provided by United Virtual. If unable to comply due to smartCARS failure, pilots may submit a manual PIREP through the Crew Center website, with a link from an approved source (VATSIM, ProjectFLY, etc.) to verify the flight's completion.

2. Responsibility for Compliance:

   • It is the pilot’s responsibility to ensure they fly at least one (1) flight every 30 days to remain active.

Pilot Inactivity Warnings:

1. Warning Emails:

   • United Virtual will send warning emails at 30 days and 90 days if a pilot becomes inactive.

2. Inactivity Periods:

   • Pilots are required to complete one (1) flight every thirty (30) days to remain active.
   • At 30 days of inactivity, a reminder email will be sent.
   • At 90 days of inactivity, the pilot will be marked Inactive.
     

3. Return from Inactivity

   • Pilots marked as Inactive can immediately return to Active status by completing and submitting a flight through UVAcars. No staff intervention or manual reactivation request is required.

Roster Purges:

• First PIREP Approval:

  • Roster purges occur daily for pilots who do not get their first PIREP approved within 30 days of joining UVA.

• 12-Month Inactivity Purge:

  • After 12 months (365 days) of inactivity, pilots will be removed from the roster, deleted from the database, and their previous profile cannot be retrieved.