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Pilot Requirements

It is required that each pilot submits at least one (1) Pilot Report (or PIREP) per month. If you are unable to commit to this requirement, flying with United Virtual may not be the best fit for you. All PIREPs must be submitted using the smartCARS flight logging and monitoring software, provided free of charge by United Virtual. If a pilot is unable to comply with this requirement, they may submit a manual PIREP through the United Virtual Crew Center website. However, if a pilot submits a PIREP manually, a link from an approved source (VATSIM, ProjectFLY, etc.) must be submitted in the comments section of the manual PIREP form, in order to verify that the flight was completed. Failure to provide a link along with a manual PIREP, to verify the validity of the flight/hours, will result in that PIREP being rejected by the staff team. It is the pilot’s responsibility to ensure they fly their (1) flight
every 30 days.

Pilot Inactivity Warnings

  1. United Virtual will send out warning emails at 30 days and 90 days if a pilot should go inactive.
  2. Pilots are required to complete one (1) flight every thirty (30) days to remain as an active pilot. After a total of 30 days of inactivity, you will be placed on a leave of absence. After 90 days of inactivity, you will be retired and no longer have access to the Crew Center.
  3. Pilots who have been retired after 90 days of inactivity will have to write in first to their Hub Manager (HM) or dpo@flyuva.org asking to be returned to active status, so that they may regain access our crew center. If their HM or the DPO isn’t available, pilots may email or send a Discord message to any member of the staff team with this request.
    1. A leave of absence may be requested through the Crew Center which will submit your request to the HR, Executive or Administrative staff.
    2. Leaves of absence must be:
      1. Between 30 and 90 days.
      2. Not repeated more than twice per calendar year.
    3. Once you have returned from your leave of absence, you will have fourteen (14) days to file a PIREP which must be ACCEPTED to avoid being marked as retired due to inactivity.
      1. For this reason, this PIREP cannot be a manual PIREP.

Roster purges will be completed twice per calendar year. After 12 months (365 days) of inactivity, pilots will be removed from our roster, deleted from our database, and their previous profile cannot be retrieved.

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